First-time setup

Here’s the path from creating an account to seeing your first stock on screen. You don’t need to configure much. Register one item, record one Stock In, and inventory management is already running.

1. Create an account

  1. Open the sign-up screen (in the app, “Sign Up” on the login screen).
  2. Check Country & Currency. It’s pre-filled from your device’s region — if it’s wrong, tap it and pick your company’s country or region.
  3. Enter your company name, name, email address and password.
  4. Read the terms and press “Agree & Sign Up.”
  • Passwords must be at least 6 characters and cannot contain spaces.
  • A country/region is required. Leaving it empty shows “Please select your country or region.”
  • Your country decides things like whether shipping label CSV export is available and the paper size for documents and labels. You can change it later. → Company information & settings
  • The first person to register becomes the admin of that company.
  • Switch the display language with the button at the top right of the screen.

If a colleague invited you

Don’t sign up. Signing up creates a separate company, and you won’t see your colleagues’ data. Use the temporary password in your invitation email to sign in instead. → Signing in and your account

What’s prepared for you

You don’t have to create these yourself:

  • A main site — one site is created for you. Rename it any time from Sites.
  • A “Memo” field — a free-text field on both items and transactions. → Item fields / Transaction fields
  • Costing method: Weighted Average Cost — costs are calculated automatically from the unit costs on your Stock In transactions. You can change this later.
  • Country & Currency — whatever you chose on the sign-up screen (e.g. “$” with 2 decimals for the United States).
  • Negative Stock: Allow — recording a Stock Out before its Stock In won’t be blocked. → Company information & settings

2. Register an item

Open the “Stock” tab and press the + button at the bottom right.

An item name is the only thing you really need. That said, these two are worth entering now because they pay off later:

  • SKU — a code that identifies the item. It keeps similar names apart and acts as the key when importing a file.
  • Barcode — enables scanning. Registering the JAN / EAN code printed on the item is fine.

If you have a lot of items, importing an Excel or CSV file is much faster than entering them one by one. → CSV, Excel, label printing and images

For details see Registering and editing items.

3. Enter your first stock

Registering an item leaves its stock at 0. Record a Stock In to enter what you actually have.

  1. Open the “Transactions” tab, press the + button at the bottom right and choose a type.
  2. Choose Stock In as the type.
  3. Enter the date, the item and the quantity (and a unit cost if you want one).
  4. Set the status to Completed and save.

The stock count on the “Stock” tab goes up. Stock only changes when a transaction is completed — a transaction saved as “Scheduled” hasn’t been applied yet. → Scheduled, completed and history

Entering a lot of existing stock

With many items, a Stock Count beats creating Stock In transactions one at a time. In a Stock Count you enter the count you made and KuraPro works out the difference. It can also be imported from an Excel or CSV file. → Stock In, Stock Out, Transfer, Adjustment and Stock Count

4. Review just these settings, if you need to

Inventory management already works at this point. Everything else can wait — but two settings are harder to change later, so it’s worth deciding them now.

Costing method (how amounts are calculated)

The default is Weighted Average Cost. Pick based on how you want money handled.

  • Purchase prices fluctuate → Weighted Average Cost (leave it as is)
  • You set a fixed cost per item → Standard Cost
  • You don’t need amounts, just counts → Quantity Only

Change it under “More” → company name (Company Information) → “Costing Method.” → Costing method

Location, lot and expiry (how stock is split)

All three are off initially, so stock is simply counted per item.

  • Want to split by shelf or area → turn on Location
  • Want to trace manufacturing lots → turn on Lot
  • Want to manage best-before or use-by dates → turn on Expiry

Under “More” → company name (Company Information) → “Location, Lot, Expiry,” turn on only what you need — each one becomes a field you fill in on every transaction. → Location, lot and expiry

5. Invite your team

Working alone? You’re done. To work as a team, invite people from “More” → “Members.” They’ll receive an email with a temporary password. → Members

To separate stock by warehouse or store, see Sites.

Where to go next