What you can do with KuraPro

KuraPro is a cloud inventory management system you can use from a phone, a PC or a tablet. This page covers what it does and where things are, so you can get your bearings in one read.

When you’re done, head to First-time setup and you can start using it right away.

In one sentence

Register your items, then record it whenever something moves. That’s all it takes to keep your stock counts correct.

No more counting, copying into a spreadsheet, and counting again. Everyone on the team sees the same numbers on the same screen.

Three tabs are all you need at first

The app is divided into four areas. Start with these three.

The fourth tab, More, is where the settings live — sites, members, data import and so on. You won’t need it every day.

The app opens on the “Stock” tab.

“Reports” only appears for people whose role is Admin or Viewer. With the Member role the tab isn’t there at all, leaving three: Stock, Transactions and More.

The layout changes with screen width

On a PC, the top of the left menu shows your own name, your company name and — only when you have two or more sites — the current site name. That block is display only; tapping it opens nothing. Settings are reached through “More.”

The content is identical. If you can’t find something on your phone, it’s almost always inside “More.”

What’s inside “More”

Items are grouped under headings, in this order from the top:

The app version is shown at the very bottom. Items marked “phone only” are in the left menu on a PC.

Company-wide settings are not listed in “More” itself. Item Fields, Transaction Fields, Location, Lot, Expiry, Scan Patterns, Negative Stock, Costing Method, Country & Currency and Plan are all opened from Company Information — tap your company name. → Company information & settings

Looking for your own account?

Change Password, Log Out and Delete Account are on Account Information — tap your name. → Signing in and your account

On a phone, unread announcements and replies to your inquiries show up as a count badge on the “More” tab at the bottom of the screen.

What it can do

Things you’ll use from day one

• Manage items — register item name, SKU, unit, image, barcode and more, then search and edit from the list. → Registering and editing items
• Record Stock In and Stock Out — record a movement and the stock count updates itself. → Stock In, Stock Out, Transfer, Adjustment and Stock Count
• Stock Count and Adjustment — in a Stock Count you just enter the count you made. When you already know the change, an Adjustment takes “+n / −n” directly.
• Scan barcodes — your phone camera is the scanner. No dedicated handheld terminal needed. → Scanning barcodes

Things you’ll want later

• Stock alerts — catch “running low,” “too much” and “expired” from one list. → Stock alerts
• Location, lot and expiry — split the same item’s stock by where it sits, which lot it belongs to, or when it expires. → Location, lot and expiry
• Cost and gross profit — choose Weighted Average Cost or Standard Cost and your inventory value and gross profit are calculated automatically. → Costing method
• Reports — totals of Stock In, Stock Out, amounts and gross profit, by date or by item. → Reading reports
• AI suggestions — AI reads the month’s numbers and tells you which items to watch and what to do next (paid plans). → AI suggestions
• Purchase orders, packing slips and picking lists — turn a transaction straight into a PDF. → Purchase orders, packing slips and picking lists
• CSV, Excel and label printing — bulk import, bulk export, print labels. → CSV, Excel, label printing and images
• Multiple sites and members — separate stock per warehouse or store, and share it with your team in real time. Roles come in three kinds: Admin, Member and Viewer. → Sites / Members
• Your own fields — add colour, size, person in charge, or whatever your business needs. → Item fields / Transaction fields
• Scan patterns — pull just the item code out of a barcode that also carries a shelf number or lot. → Scan patterns

Which devices can I use?

• PC — just open it in a browser. Nothing to install.
• Phone and tablet — a browser works, and so do the iOS / Android apps.
• Sign in with the same account and you see the same data everywhere.

One device per device type

Among devices of the same type — phone and phone, PC and PC — only one can stay signed in. Signing in on another one signs the first out with “Your account was logged in on another device.”

Devices of different types work at the same time. Using a phone on the floor and a PC in the office is perfectly fine.

How the data fits together

Here’s the shape of it, so you have something to come back to when a term is unfamiliar.

• A company holds your items, partners and members. These are shared across all sites.
• Sites (warehouses, stores) each hold their own stock and transactions.
• Completing a transaction (Stock In, Stock Out, Transfer, Adjustment, Stock Count) changes the stock at that site.
• Stock is counted per “item + location / lot / expiry combination.”
• Completed Stock In and Stock Out feed the reports, and shortage and overstock surface as stock alerts.

If a word doesn’t make sense, open the glossary.

Where to go next

1. First-time setup — from creating an account to your first stock
2. Signing in and your account — forgotten passwords, changing your name
3. FAQ — pricing, industries, security