Glossary

The words you’ll see on screen, in alphabetical order. Come back here whenever something in another page doesn’t make sense.

A–C

• Account Information: The screen showing your name, role and email (“More” → your name). Change Password, Log Out and Delete Account are here too. → Signing in and your account
• Adjustment: A transaction where you enter the change itself (＋ / −) as the Qty Adjusted, and stock moves by exactly that much. There are no unit price or partner fields. Used for damage, loss and rounding. → Stock In, Stock Out, Transfer, Adjustment and Stock Count
• Admin: The role with no restrictions — company settings, member management, site management and billing included. → Members
• AI Suggestion: A paid-plan feature where AI compares a month’s report data with the previous month and suggests items to watch and actions to take. → AI suggestions
• Average cost: A cost calculated automatically from the unit costs on Stock In transactions. Used with Weighted Average Cost.
• Barcode: A code identifying an item. Several per item are allowed, but they can’t be duplicated across items, and they’re not case-sensitive.
• Company: The unit that owns your data. One company holds its members, items, stock, transactions and partners.
• Company Information: The screen holding your company’s basic info and every company-wide setting — plan, fields, scan patterns, negative stock, costing method, country & currency (“More” → company name). → Company information & settings
• Completed: The status of a transaction that has happened. It is applied to the stock count. → Scheduled, completed and history
• Costing Method: How inventory value and gross profit are calculated — “Weighted Average Cost,” “Standard Cost” or “Quantity Only” — chosen per company. → Costing method
• Country & Currency: Your company’s country or region, plus the currency symbol and decimals used for amounts. The country decides whether shipping label CSV export is available, the paper size for documents and labels, and the default tax rate. → Company information & settings
• CSV: A file format for exchanging data in bulk. Used to import and export items, partners and transactions. → CSV, Excel, label printing and images
• Custom fields: Fields you add yourself. Item Fields (up to 30) and Transaction Fields (up to 30).

D–L

• Deleted Items: The screen (“More” → “Deleted Items”) where you look up items you have deleted, along with their stock and transaction history. View only — no editing and no restoring. → Registering and editing items
• EAN-13: A barcode format (the same standard as Japan’s JAN code). KuraPro generates one for items without a barcode on the Print Labels screen.
• Excel: The spreadsheet file format (.xlsx, .xlsm). Workbooks import and export as they are — no conversion to CSV needed. → CSV, Excel, label printing and images
• Expiry Alert: A number of days set per item. Stock within that many days of its expiry date is flagged “Expiring Soon.” Nothing is flagged when it’s blank.
• Expiry Date: A use-by or best-before date. Turn it on to split the same item’s stock by date. → Location, lot and expiry
• Gross Profit: Value Out − the cost of the stock sent out. How it’s determined depends on the costing method. → Reading reports
• Inventory Value: Your current stock converted to money, shown as “Value” above the stock list and on the site row in “More.” Hidden under “Quantity Only,” and hidden from the Member role. → Reading the stock list
• Item: The thing you manage stock for. Holds its name, SKU, standard cost, barcodes and more. → Registering and editing items
• Location: Where stock sits within a single site — a shelf, room or floor. Typed in freely. Warehouses and stores you run independently are separated by sites instead.
• Lot: A manufacturing lot number or similar identifier. Turn it on to track stock lot by lot.

M–R

• Member: Someone who shares a company’s data. Three roles exist: Admin, Member and Viewer. “Member” is also a role name, covering everything except reports and inventory value. → Members
• Memo: A custom field provided from the start, on both items and transactions.
• Min Stock / Max Stock: The thresholds used for stock alerts. Below Min Stock is “Shortage”; above Max Stock is “Overstock.”
• Negative Stock: Stock below zero. “Negative Stock” on Company Information decides whether it’s allowed — “Allow” or “Disallow” (newly registered companies start on “Allow”). → Company information & settings
• Packing slip: A PDF document created from a Stock Out transaction. → Purchase orders, packing slips and picking lists
• Partner: A supplier or customer. Selectable on Stock In and Stock Out (optional), and used as the recipient on documents. → Managing partners
• Picking list: A PDF list for collecting items, created from a Stock Out transaction. It carries no amounts.
• Purchase order: A PDF document created from a Stock In transaction.
• Reports: Monthly totals of Stock In, Stock Out, amounts and gross profit. Only completed Stock In and Stock Out are counted.

S–Z

• Scan Patterns: A setting that takes only the part you need out of a scanned barcode, so items are found even when the code also carries a shelf number or lot. → Scan patterns
• Scheduled: The status of a transaction yet to happen. It is not applied to the stock count.
• Selling price: The unit price entered on a Stock Out. Used to calculate gross profit.
• Shipping label CSV: A CSV created from a Stock Out transaction for import into a carrier’s shipping-label system (B2 Cloud, e-Hiden III, Yu-Pri R). → Shipping label CSV export
• Site: A warehouse, store or other place whose stock is managed independently. Stock, transactions and reports are separated per site; items, partners and members are shared. A company needs at least one. → Sites
• SKU: Stock Keeping Unit. A code identifying an item. Once set, it can’t be duplicated within the company.
• Standard Cost: A fixed cost set per item, used with the Standard Cost method.
• Stock: How many of an item you have right now. With location, lot or expiry on, it’s counted per combination.
• Stock alert: The feature that flags stock as “Shortage,” “Overstock,” “Expired” or “Expiring Soon,” based on the thresholds you set per item. → Stock alerts
• Stock Count: A transaction where you enter the count you actually made as the Counted Qty; the difference against current stock is applied automatically. When you already know the change instead, use an Adjustment.
• Stock In: A transaction that increases stock (purchases, returns received). Takes a unit cost.
• Stock Out: A transaction that decreases stock (sales, disposal). Takes a selling price.
• Temporary password: A one-time sign-in password emailed to you when you forget your password or are invited. It works only once. → Signing in and your account
• Transfer: A transaction that changes the location, lot or expiry of stock within the same site. You choose the source stock, then the destination and the Transfer Qty. Available when location, lot or expiry is on; transferring between sites isn’t supported. → Stock In, Stock Out, Transfer, Adjustment and Stock Count
• Unit cost: The unit price entered on a Stock In. Used to calculate the average cost under Weighted Average Cost.
• UTF-8: The recommended character encoding for CSV files.
• Value In / Value Out: The total of “unit price × quantity” for Stock In or Stock Out. Totalled in reports.
• Viewer: A role that can view everything, reports and inventory value included, but can’t register, edit, delete or import. → Members