CSV, Excel, label printing and images

Import in bulk, export in bulk, print labels. This page covers the features that cut out manual work.

Both importing and exporting support CSV (.csv) and Excel (.xlsx, .xlsm). The Excel workbook you use today can go straight in — no conversion to CSV needed.

Importing Excel and CSV

Items, partners and transactions can all be registered in bulk from an Excel workbook or a CSV file.

1. Open “More” → Import (in the left menu on a PC).
2. Choose what you’re importing (items / partners / transactions).
3. Map the fields shown on screen to your file’s columns.
4. Press Select File, pick the file, check the preview and press Import.

• Row 1 holds the field names; data starts on row 2.
• If you already have data, export a file first and use it as your template — the column order is then guaranteed to match.

When you import an Excel workbook

• If the workbook has several sheets, you’re asked which sheet to import. Sheets with nothing but a header row aren’t offered.
• Formula cells come in as the result Excel saved with the workbook.
• Date cells become text in the form 2026/08/20 (2026/08/20 09:30:00 when there’s a time).
• Empty rows are skipped.

Items

• Items are matched on SKU, or on item name when there’s no SKU. A match updates; no match creates.
• The same item name with a different SKU registers as a separate item.
• Only the columns you map are updated. Anything you leave out of the file keeps its current value.
• Leaving a cell empty clears that field.
• Separate barcodes with “|” to register several (e.g. 4901234567894|A-001).

Partners

Partners are matched on name. A match updates; no match creates.

Transactions

Before importing, choose the transaction type (Stock In, Stock Out, Adjustment, Stock Count) and the status under Import As (Scheduled, Completed). Transfers aren’t supported.

• Importing never creates items. Register them first.
• If several items share a name, identify them by SKU.
• An Adjustment takes the change itself — prefix a reduction with a minus, such as -10.
• Stock Count takes the actual count — the difference is calculated for you.

Exporting Excel and CSV

1. Open a list screen (stock, partners, transactions or reports).
2. Search or filter if you want to narrow it down.
3. From the menu at the top of the screen, choose Download CSV or Download Excel.

Stock offers two exports, “by Item” and “Details.” → Reading the stock list

• Excel exports write every cell as text. A leading 0 on an SKU is never dropped, a JAN code never turns into 4.90123E+12, and 1-2 never becomes a date.
• CSV is written as UTF-8 with BOM, so it opens straight in Excel.
• Either file works as-is as a template for your next import.

Barcodes

• Several per item — JAN, ITF, your own codes, all on one item.
• No reuse — the same barcode can’t be used on two items.
• Not case-sensitive (CODE123 and code123 are the same).

Printing labels

KuraPro builds a PDF laid out to match the cells on an off-the-shelf label sheet, so you can print it and peel the labels straight off.

1. Open “More” → Print Labels (in the left menu on a PC).
2. Choose a Format (the barcode type) and a Layout (the label sheet).
3. Press Add Item and pick the item you want to print.
4. In the dialog that opens, choose the Barcode to print and the number of Copies, then save.
5. Press Save PDF and print the result.

• Each row shows the barcode being printed and the count (×3). Tap a row to change it, or use the delete button at the top right of the dialog to take it off the list.
• Anything that doesn’t fit on one sheet continues onto the next page automatically.
• Your format and layout are remembered for next time.
• The default layout is Letter 30-up if your company’s country or region uses Letter paper (the US, Canada and so on), and A4 40-up otherwise.

Choosing a layout

Pick the one matching the label sheet you have. Layouts for the paper used in your company’s country (A4 or Letter) are listed first.

Below the layout there’s a link to where to buy sheets for the layout you selected.

Print at 100% scale (actual size) with no margins. PDF viewers and browsers usually default to “fit to page,” which shrinks the whole page slightly and shifts every label out of alignment with the sheet.

What’s on a label

Each label carries the item name, the barcode and the barcode value.

• With a square format such as QR_CODE on a wide label, the barcode goes on the left and the text on the right.
• On small labels such as A4 70-up, the item name is dropped so the barcode and value stay legible.

Formats: QR_CODE, DATA_MATRIX, AZTEC, EAN_8(JAN_8), EAN_13(JAN_13), UPC_A, UPC_E, ITF, CODE_39, CODE_93, CODE_128 and CODABAR. If in doubt, EAN_13(JAN) for retail items or QR_CODE when you want more data in the code.

If an item has several barcodes registered, the barcode field in the dialog decides which one is printed.

Items without a barcode

Add an item with no barcode and KuraPro asks “Generate barcode for this item?”. Accept and an EAN-13 code is created, registered on the item, and added to the print list. Decline and the item isn’t added.

Handy for own-brand boxes and repacked items with no commercial code.

Item images

• Register from the item’s create or edit screen — Take Photo or Choose from Library.
• Shown in the list and on the detail screen.
• JPEG, PNG, GIF and similar formats are supported.
• Very large files may fail to upload. Shrink them and try again.

Where many items look alike, an image alone cuts picking errors.

When something goes wrong

Related pages

• Registering and editing items
• Stock In, Stock Out, Transfer, Adjustment and Stock Count
• The limits of Excel inventory management